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Managewell HR Services

Assistant Administration and Finance Officer

Application Deadline: Jan 29, 2026
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Summary
Published: Jan 01, 2026 Vacancy: 1 Gender: No Preference
Age: At least 24 years Career Level: Mid Level Experience: 2 Year
Salary: Negotiable Location: Dhaka, Anywhere in Bangladesh
Requirements

Education


  • Bachelor/Honors

Experience


  • 2 Year

Additional Requirements

Age Requirement:

  • Minimum age of 24 years.

Qualifications, Skills, and Experience:

  • At least a bachelor’s degree in Accounting, Finance, Economics, or a related discipline from a recognized university or institution.

  • A minimum of two years of relevant experience in accounting, finance, or audit roles is preferred.

  • Strong proficiency in office management software; experience with accounting software will be an added advantage.

  • Excellent written and verbal communication skills in both Bangla and English.

  • Willing and able to travel as required.

 

Skills



Responsibilities & Context

General Responsibilities:

  • Ensure daily attendance is properly recorded through both the manual register and the attendance machine for oneself and others.

  • Participate in daily morning meetings as well as weekly and monthly briefings.

  • Provide regular daily progress updates to the Special Advisor and the team.

Core Responsibilities:

Finance and Accounts Functions:

Budgeting

  • Prepare annual, multi-year, and periodic budgets, including revised budgets.

  • Develop half-yearly and annual budget variance reports.

Fund Management

  • Prepare quarterly cash forecasts to support fund requisition.

  • Monitor fund availability to ensure uninterrupted implementation of EIS-Pilot activities.

Banking and Payments

  • Ensure timely payment to vendors and third parties.

  • Prepare salary and benefits payment sheets and facilitate bank transfers where applicable.

  • Deposit VAT and tax deducted at source in compliance with NBR regulations.

  • Prepare monthly bank reconciliation statements.

EIS-Pilot Case Management

  • Verify beneficiaries’ bank account or mobile financial service (MFS) details.

  • Prepare payment authorization notes and execute disbursements.

  • Coordinate with banks or mobile operators to confirm payments.

  • Share disbursement details in coordination with the MIS Officer.

Cash Management

  • Manage petty cash transactions and record them in the cashbook.

  • Close the cashbook daily, conduct cash counts, and reconcile balances.

Bookkeeping and Record Keeping

  • Establish and maintain sound accounting and bookkeeping systems using Tally software.

  • Prepare expenditure requisitions for administrative approval.

  • Prepare, verify, and process vouchers, ensuring bills are settled upon approval by the DG-CF, Special Advisor, or Coordinator.

  • Develop and maintain the chart of accounts and relevant codes.

  • Prepare and post journal entries and ensure accurate ledger balances.

  • Ensure proper filing, documentation, and preservation of all financial records.

  • Maintain required registers, including bank transaction registers (BEFTN, cheque, and other payment modes).

Financial Reporting

  • Prepare monthly receipts, bank reconciliation reports, and payment reports, including investment debits.

  • Produce monthly and quarterly financial statements.

  • Prepare annual financial statements and contribute to the annual report.

Audit

  • Manage internal and external audits in accordance with EIS-Pilot policies.

  • Ensure all documents are audit-ready and provide support to auditors.

  • Assist with verification work and preparation of financial statements for external audits.

Human Resources Responsibilities

  • Maintain attendance and leave registers.

  • Manage HR and administrative files, documents, and registers.

  • Assign serial numbers to all HR, administrative, and finance records.

  • Support and guide associate staff on accounting-related tasks.

  • Oversee office cleaning and maintenance activities.

  • Maintain individual employee files, including appointment letters, contact information, next of kin, addresses, and copies of NIDs and official IDs.

Administrative Responsibilities:

Procurement and Logistics

  • Develop annual and quarterly procurement plans.

  • Prepare procurement requisitions.

  • Prepare RFQs, comparative statements, and work or purchase orders.

  • Verify procurement-related documents and process them for approval and payment.

  • Provide logistical support as required to facilitate operations.

Fixed Asset and Stock Management

  • Manage consumable stock in-out records and stock registers.

  • Maintain and update the fixed asset register.

  • Conduct quarterly and annual fixed asset audits and submit reports.

Office Management

  • Oversee daily office operations to ensure smooth functioning.

  • Manage tea/coffee station activities and related documentation.

  • Handle correspondence, phone calls, and visitor management.

  • Organize administrative and finance files, including confidential documents.

  • Schedule meetings, manage office calendars, and book conference rooms.

  • Support organization of EIS-PSU events and travel arrangements.

  • Ensure compliance with organizational policies and procedures.

  • Provide general administrative support to staff and management.

Confidentiality and Data Management

  • Maintain confidentiality and secure handling of sensitive information in line with EIS-Pilot SOPs, including Accounting, HR, Admin, and IT policies.

  • Ensure sensitive data is backed up every 15 days on EIS-PSU online platforms and backup servers or devices.

  • Preserve soft copies of documents using OneDrive.

Additional Responsibilities

  • Demonstrate strong organizational, communication, and multitasking abilities.

  • Supervise the Admin Assistant as the line supervisor.

  • Perform any other duties assigned by the Special Advisor or Coordinator.

 


Compensation & Other Benefits
  • Salary Review: Half Yearly
  • Lunch Facilities: Partially subsidize
  • Festival Bonus: 1

Other Benefits


  • Competitive, market-aligned salary package

  • Two festival bonuses per year

  • Annual performance-based bonus

  • Five-day workweek

  • Office hours from 9:00 AM to 5:30 PM


Work Place

Work from Office

Employment Status

Type: Contract

Shift: Day Shift

Job Location

Dhaka, Anywhere in Bangladesh

Read Before Apply

The Assistant Administration and Finance Officer (AAFO) provides support to the EIS Pilot by overseeing payments, budgeting, financial reporting, audits, and fund management, in addition to managing administrative functions, HR-related activities, and coordination with vendors.

Apply Now
Company Information
Company Name: Managewell HR Services

Address: 18th Floor, Red Crescent Concord Tower, 17 Bir Uttam AK Khandakar Road, Mohakhali, Dhaka 1212


Business Type : Others Industries

Website Link : managewell.com.bd
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