MIS Management and Data Entry

• Maintain and regularly update the EIS Management Information System (MIS).

• Accurately register employers, factories, workers, and dependents in the system.

• Digitize hardcopy case files and ensure proper maintenance of electronic records.

• Generate MIS-based reports as required by relevant stakeholders.

• Facilitate online meetings of EIS-GB, EIS GB Subcommittee, and EC through the MIS.

• Ensure data accuracy, integrity, confidentiality, and overall system security.

Case Verification and Documentation

• Collect both physical and online claim files from CF, BEPZA, and associations.

• Review claim applications and supporting documents to confirm completeness and authenticity.

• Identify discrepancies or missing information and document verification observations.

• Communicate with applicants, factory HR personnel, and associations to obtain missing documents and clarify inconsistencies.

• Maintain organized physical and digital filing using approved indexing and tracking systems.

• Track case progress through an updated pipeline with current status.

Data Management, Analysis, and Reporting

• Maintain Excel databases for received, pending, and approved cases in line with approved SOPs.

• Monitor and update workplace accident data in coordination with relevant officials.

• Prepare routine reports, summaries, and basic visual presentations as required.

• Organize and maintain physical and digital case files to ensure easy retrieval.

• Prepare and update case registers and file indexes for effective file management.

Website, IT, and System Support

• Support updates to the official EIS website in coordination with JMISS and service providers.

• Liaise with vendors to resolve technical issues related to MIS or the website.

• Assist staff with system access, hardware and software troubleshooting, MS Teams meetings, and shared drive management.

• Ensure adherence to IT policies, data security standards, and password management guidelines.

Stakeholder and Beneficiary Support

• Assist factories, associations, and applicants with MIS-based application submissions.

• Respond to inquiries regarding MIS registration, documentation requirements, and case status.

• Prepare letters for beneficiaries, factories, and other stakeholders.

• Maintain regular communication with beneficiaries to obtain payment confirmations and conduct annual verifications.