Personal Secretary

We are seeking a smart, organized, and highly professional Personal Secretary to provide comprehensive executive support to the Managing Director and Chairman. The ideal candidate should be proactive, trustworthy, detail-oriented, and capable of managing sensitive and confidential information with the utmost discretion and professionalism.

Responsibilities:

• Manage the daily schedules, appointments, meetings, and travel arrangements of the Managing Director and Chairman.

• Receive and assist walk-in visitors and guests of the Managing Director and Chairman professionally, coordinate appointments, manage access priorities, and ensure a positive visitor experience.

• Screen incoming phone calls, emails, and correspondence while ensuring timely follow-up and responses.

• Prepare official letters, reports, presentations, meeting agendas, and Minutes of Meeting (MoM).

• Coordinate meetings and appointments with internal teams and external stakeholders.

• Maintain confidential files, records, and important documents in an organized manner.

• Follow up on assigned tasks and monitor action items to ensure timely completion.

• Arrange business travel, accommodation, transportation, and event-related logistics.

• Coordinate with various departments on behalf of the Managing Director and Chairman to ensure smooth communication and execution.

• Perform any other executive support responsibilities assigned by management.