DEKKO Legacy Group

Executive Support Manage the Executive Director's calendar, appointments, meetings, and travel arrangements. Prioritize schedules to maximize the Executive Director's productivity. Prepare meeting agendas, presentations, reports, and briefing materials. Draft professional correspondence, presentations, and official communications. Handle confidential information with the highest level of integrity and discretion. Project Coordination Track strategic initiatives and monitor progress across different departments. Follow up with department heads to ensure timely completion of assigned tasks. Prepare project status reports and executive dashboards. Coordinate cross-functional meetings and document action items. Communication & Coordination Serve as the primary point of contact between the Executive Director and internal/external stakeholders. Coordinate communication with factories, corporate departments, buyers, and business partners. Screen calls, emails, and correspondence while ensuring timely responses. Meeting Management Organize executive meetings, board meetings, and leadership discussions. Record minutes of meetings (MoM) and monitor follow-up actions. Ensure action items are completed within agreed timelines. Operational Support Assist in preparing annual business plans, departmental reports, and management presentations. Monitor departmental KPIs and provide regular updates to the Executive Director. Coordinate visits, audits, and executive events. Maintain organized records of important documents and executive files. Decision Support Conduct research and gather information to support executive decision-making. Analyze reports and summarize key findings. Identify operational issues and proactively recommend solutions. Stakeholder Management Build strong relationships with internal teams, vendors, buyers, and external partners. Represent the Executive Director in meetings when delegated. Ensure effective communication between factories and the corporate office. Confidentiality & Compliance Maintain strict confidentiality regarding business strategies, financial information, and organizational decisions. Ensure compliance with company policies and executive office procedures.