Regularly monitor financial obligations, such as the payment of various taxes, and consistently provide tax clearance certificates to staff, consultants, and other relevant parties.

Handle bank reconciliations and ensure timely submission of fund requests.

Verify and maintain up-to-date records of the project’s fixed assets in a timely manner.

Maintain proper documentation for purchase orders and goods procured, and ensure timely and accurate handover of items to the designated staff members.

Ensure compliance with financial regulations and guidelines in the procurement of goods and services.

Supervise petty cash operations across all departments, ensuring proper handling and adherence to financial guidelines.

Maintain updated records of administrative activities and institutional documentation.

Coordinate and keep updated records related to proposals, budgets, annual plans, progress reports, and financial statements.

Work closely with Program Officers/Coordinators to ensure timely submission of reports and required documentation to the relevant donor agencies.

Coordinate the renewal of institutional registrations, vehicle licenses, rental agreements, and other contracts.

Regularly review vehicle logbooks and telephone bills to ensure proper usage and timely payments.

Perform any other duties as assigned by senior management.