Education

• Bachelor/Honors, Bachelor of Business Administration (BBA), Accounting
• Bachelor/Honors, Bachelor of Business Administration (BBA), Finance

Experience

• 3 Year

Additional Requirements

Skills

• Accounting
• Financial Analysis
• Proficient in Microsoft Office Applications
• Soft Skills
• Technical Skills

Job Summary :

The Finance & Accounts Officer will be responsible for maintaining accurate financial records, analyzing financial data, and ensuring all financial information is up-to-date and reliable. This role involves managing various financial operations including the Provident Fund (PF), Gratuity, Staff Welfare Fund (SWF), Motorcycle Loan, and final settlements for outgoing staff. The officer will also ensure internal financial controls are followed, particularly within the Women Credit Program at MSS. The ideal candidate should possess sound knowledge of accounting practices and demonstrate strong communication skills.

Key Responsibilities :

Objective 1: Timely and Accurate Management of the Provident Fund (PF)

a. Day-to-day PF Operations Coordination:

• Ensure timely enrollment of employees in the PF scheme and act as a subject matter expert.

• Oversee smooth processing of employee separations in compliance with policy.

• Handle special withdrawal requests and liaise with the PF Trustee Board.

• Process PF payments promptly and accurately.

• Address employee inquiries regarding PF-related matters.

• Maintain accurate PF records and accounts.

• Prepare and submit relevant PF reports and documentation.

• Share PF balances with the Member Secretary.

• Manage PF loan amortization schedules and ensure correct deductions from monthly salaries.

b. Policy Implementation for PF:

• Support the effective application of internal controls related to PF.

• Identify and analyze gaps or weaknesses in PF policies.

• Assist in developing and maintaining PF tools in line with policies.

• Stay updated with changes in laws and regulations related to PF.

c. Knowledge Sharing and Capacity Building:

• Educate employees on PF policies and procedures.

• Coordinate feedback with the Trustee Board.

• Collaborate with HR to align PF processes with HR functions.

• Provide secure investment options to the Trustee Board for PF management.

Objective 2: Timely Gratuity Fund Management

• Ensure gratuity payments to separated employees comply with organizational rules.

• Calculate annual gratuity provisions based on service length.

• Work with HR/Admin to gather required information for final settlements.

Objective 3: Staff Welfare Fund (SWF) Disbursement and Oversight

• Design and implement staff welfare policies and programs.

• Serve as a communication bridge between staff and management on welfare concerns.

• Conduct employee satisfaction and needs assessments.

• Address grievances related to SWF.

• Ensure timely and accurate disbursement of SWF payments.

Objective 4: Motorcycle Loan Compliance

• Coordinate loan applications and submit for management approval.

• Review loan agreements to ensure they align with organizational policies.

• Process approved loans through appropriate financial channels.

Objective 5: Final Payment Settlement for Exiting Employees

• Coordinate calculations for pending salary, notice period, and final working days.

• Facilitate transfer of due salary and security deposits to PF accounts.

• Transfer PF, gratuity, and SWF balances to final payment accounts.

• Disburse final payments with complete documentation.

• Submit all final payment documents to HR to complete employee file closures.

Objective 6: Monthly and Annual Financial Reporting

• Assist in drafting meeting minutes for PF, gratuity, SWF, motorcycle loans, and final settlements.

• Prepare and update monthly and yearly financial reports.

• Maintain updated records of PF, gratuity, SWF, final payments, and motorcycle loans.

Other Duties:

Perform any additional responsibilities assigned by the supervisor or relevant authority.

• T/A
• Mobile bill
• Tour allowance
• Medical allowance
• Provident fund
• Gratuity
• Salary Review: Yearly
• Lunch Facilities: Partially subsidize
• Festival Bonus: 2

Work Place

Work from Office

Employment Status

Type: Full Time/Permanent

Shift: Day Shift

Job Location

Dhaka