Education

• Bachelor/Honors, Bachelor of Business Administration (BBA)

Experience

• 4 Year

Additional Requirements

Skills

• Management
• Strong Communication skills
• Team Leading

Overview of the Job: As the Officer / Senior Officer —administration and procurement, you will be responsible for playing a critical role in ensuring smooth office operations by managing administrative functions, overseeing procurement activities, and maintaining robust vendor relationships. The role also includes ensuring office security, managing inventory, supervising support staff, and coordinating travel arrangements. The ideal candidate will be a proactive problem-solver with excellent organizational skills and a commitment to maintaining high operational standards.

Key Responsibilities: 

01. Office Administration and Support:

• Oversee daily office operations to ensure a professional and efficient work environment.

• Coordinate with internal departments to provide administrative support for meetings, events, and other activities.

• Manage office maintenance, including utilities, cleanliness, and facilities upkeep.

• Ensure timely payment of utility bills, lease agreements, and service contracts. 

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• 02. Vendor Management and Relations:

• Identify, evaluate, and maintain strong relationships with vendors and service providers.

• Negotiate contracts and service agreements to secure cost-effective and quality services.

• Monitor vendor performance and resolve any service-related issues.

• Regularly assess the market for competitive pricing and service quality.

03. Procurement and Purchasing:

• Manage the end-to-end procurement process, including requisition, vendor selection, and purchasing.

• Ensure compliance with company procurement policies and budgetary constraints.

• Maintain accurate records of purchases and payment approvals.

• Work closely with finance and other departments to ensure timely procurement of goods and services. 

04. Ensuring Office Security:

• Supervise and monitor office security measures, including surveillance systems and access control.

• Liaise with security service providers to ensure the safety of employees, assets, and premises.

• Conduct periodic audits of security protocols and implement improvements as needed.

05. Inventory Management:

• Manage office supplies inventory to ensure optimal stock levels at all times.

• Conduct regular inventory audits to track and control usage.

• Implement effective inventory tracking systems and maintain accurate records.

06. Support Staff Management:

• Supervise support staff, including housekeeping, drivers, and security personnel.

• Provide clear job instructions, monitor performance, and ensure a high standard of service.

• Organize training and development programs for support staff as needed.

• Address any grievances or issues promptly and professionally.

07. Outdoor Travel Management:

• Plan and coordinate travel arrangements for employees, including transportation, accommodation, and itineraries.

• Manage relationships with travel agencies and transportation providers to ensure cost-effective and quality service.

• Handle travel-related documentation, including approvals, reimbursements, and compliance with company policies.

• Salary Review: Half Yearly
• Lunch Facilities: Partially subsidize
• Festival Bonus: 1

Work Place

Work from Office

Employment Status

Type: Full Time/Permanent

Shift: Day Shift

Job Location

Dhaka, Motijheel, Uttara , Chittagong