Education

• Bachelor/Honors

Experience

• 2 Year

Additional Requirements

• Documentation and Database Management (35% of time)
• Maintain organized, accurate, and confidential personnel files for all staff, ensuring compliance with privacy standards.
• Digitize and securely store personnel documents in a cloud-based system or ERP for easy retrieval and protection.
• Regularly update databases with staff movements, including new hires, internal transfers, and departures.
• Ensure proper documentation and compliance during staff separations, including exit interviews and final settlements.
• Volunteer Coordination and Management (30% of time)
• Oversee volunteer program activities to ensure that goals are met and resources are utilized efficiently.
• Ensure effective management of volunteer resources (human, financial, and material) in line with project requirements.
• Conduct regular assessments of volunteer performance and project outcomes, documenting lessons learned and suggesting improvements based on field feedback.
• Operational Support (20% of time)
• Respond to staff inquiries related to P&C policies, medical claims, leave, timesheets, travel, resignations, and appraisals.
• Prepare necessary documentation such as Payment Request Forms (PRF) and Material Request Forms (MRF).
• Facilitate onboarding by issuing ID cards, medical insurance cards, and handling necessary documentation.
• Coordinate with banks for salary account openings and assist in obtaining RRRC cards for staff.
• Support staff in distributing salary certificates and assist with uploading tax acknowledgment receipts into the ERP system.
• Generate quantitative People & Culture reports as needed and draft official documents like No Objection Certificates (NOCs), salary certificates, and experience letters.
• Recruitment Support (10% of time)
• Communicate professionally with potential candidates, managing interview logistics and coordinating assessments.
• Handle scheduling, resource booking, and ensure interview panel coordination.
• Manage reference checks and prepare attendance records for interview sessions.
• Ensure candidates complete conflict-of-interest declarations and guide selected candidates through the onboarding documentation process.
• Support formal induction programs, facilitating initial orientation and guiding new hires.
• Logistics Support for People & Culture and Safeguarding Team Events (5% of time)
• Assist in identifying and securing appropriate venues for team events, ensuring they meet capacity, accessibility, and technical requirements.
• Organize and manage event materials, including seating arrangements, audio-visual equipment, and necessary supplies.
• Coordinate with external service providers (caterers, equipment rental companies) to ensure timely and quality service delivery.
• Manage invitations, registrations, and confirmations, ensuring clear and timely communication with attendees.
• Provide logistical assistance during events, ensuring smooth setup, technical troubleshooting, and post-event breakdown.

Work Place

Work from Office

Employment Status

Type: Full Time/Permanent

Shift: Day Shift

Job Location

Cox's Bazar