Procurement Officer

 

• Age: Maximum 40 years; may be relaxed by up to 2 years for highly experienced candidates.

• Experience: 3–4 years of relevant experience in Procurement & Purchase within an NGO, INGO, or private sector at a similar level.

• Proficiency in MS Office applications, particularly MS Word and MS Excel.

• Strong English and Bangla communication skills, both written and verbal.

• Demonstrate sincerity, responsibility, honesty, and integrity.

• Hardworking and adaptable to modern systems and new processes.

• Strong interpersonal, self-motivation, teamwork, and creative problem-solving abilities.

Job Context

DAM Foundation for Economic Development (DFED), an institution of Dhaka Ahsania Mission, works to improve the socio-economic well-being of underprivileged communities by creating employment opportunities, increasing income, and strengthening their assets and financial resources. DFED is seeking a skilled, competent, trustworthy, and experienced Procurement Officer for its Admin & HR Department to manage the organization’s overall procurement and purchasing activities.

Job Location: Head Office, Adabar, Dhaka.

Key Responsibilities

Procurement Planning & Demand Management

• Assist in preparing annual and monthly procurement plans based on organizational requirements.

• Review purchase requisitions against approved budgets and delegated authority.

• Conduct market research to ensure competitive prices and required quality standards.

Sourcing, Tendering & Quotation

• Prepare and issue RFQs, RFPs, and tender documents according to procurement policies and thresholds.

• Coordinate with relevant teams to finalize specifications, ToRs, and SoWs.

• Collect quotations from approved suppliers and perform initial compliance checks.

• Prepare Comparative Bid Analyses (CBA) and evaluation summaries for Procurement Committee review.

• Ensure transparency, fairness, and value for money throughout the procurement process.

• Track procurement timelines and escalate delays and potential risks.

Contract & Purchase Order Management

• Prepare and manage contracts, framework agreements, and purchase orders using approved templates.

• Follow up with suppliers on deliveries and coordinate with Stores/Technical teams to verify quantity and quality.

• Maintain updated contract and PO trackers, including values, durations, amendments, and approvals.

• Monitor expiry dates and coordinate renewals, extensions, or re-tendering as required.

• Prepare contract variations and amendments with proper justification, approval, and documentation.

• Support invoice verification and payment processing with the Finance team.

Vendor Management & Compliance

• Identify, assess, and register new suppliers in accordance with DFED policies.

• Maintain an updated supplier database and relevant records.

• Conduct supplier due diligence and vetting and report ethical, compliance, or performance concerns.

• Monitor supplier performance regarding quality, delivery, and compliance while maintaining professional relationships.

Documentation, Audit & Reporting

• Maintain complete and organized procurement and contract records, including RFQs, POs, invoices, delivery challans, and evaluation reports.

• Prepare regular procurement and contract status reports for Management.

• Support internal and external audits by providing required documents and following up on improvement recommendations.

• Identify, escalate, and track procurement risks, conflicts of interest, and policy deviations until resolution.
  
  Employment Status

  Full-time (Regular)

  Probation period 6 (six) months