DAM Foundation for Economic Development (DFED)

Job Context DAM Foundation for Economic Development (DFED), an institution of Dhaka Ahsania Mission, works to improve the socio-economic well-being of underprivileged communities by creating employment opportunities, increasing income, and strengthening their assets and financial resources. DFED is seeking a skilled, competent, trustworthy, and experienced Procurement Officer for its Admin & HR Department to manage the organization’s overall procurement and purchasing activities. Job Location: Head Office, Adabar, Dhaka. Key Responsibilities Procurement Planning & Demand Management Assist in preparing annual and monthly procurement plans based on organizational requirements. Review purchase requisitions against approved budgets and delegated authority. Conduct market research to ensure competitive prices and required quality standards. Sourcing, Tendering & Quotation Prepare and issue RFQs, RFPs, and tender documents according to procurement policies and thresholds. Coordinate with relevant teams to finalize specifications, ToRs, and SoWs. Collect quotations from approved suppliers and perform initial compliance checks. Prepare Comparative Bid Analyses (CBA) and evaluation summaries for Procurement Committee review. Ensure transparency, fairness, and value for money throughout the procurement process. Track procurement timelines and escalate delays and potential risks. Contract & Purchase Order Management Prepare and manage contracts, framework agreements, and purchase orders using approved templates. Follow up with suppliers on deliveries and coordinate with Stores/Technical teams to verify quantity and quality. Maintain updated contract and PO trackers, including values, durations, amendments, and approvals. Monitor expiry dates and coordinate renewals, extensions, or re-tendering as required. Prepare contract variations and amendments with proper justification, approval, and documentation. Support invoice verification and payment processing with the Finance team. Vendor Management & Compliance Identify, assess, and register new suppliers in accordance with DFED policies. Maintain an updated supplier database and relevant records. Conduct supplier due diligence and vetting and report ethical, compliance, or performance concerns. Monitor supplier performance regarding quality, delivery, and compliance while maintaining professional relationships. Documentation, Audit & Reporting Maintain complete and organized procurement and contract records, including RFQs, POs, invoices, delivery challans, and evaluation reports. Prepare regular procurement and contract status reports for Management. Support internal and external audits by providing required documents and following up on improvement recommendations. Identify, escalate, and track procurement risks, conflicts of interest, and policy deviations until resolution.Employment Status Full-time (Regular) Probation period 6 (six) months